Privacy Policy

Last updated: March 19, 2025

1. Introduction

Crown Fund Holdings Inc.
Incorporated in the State of New York, USA, DOS ID: 7580523
Principal Office: 418 Broadway Ste R, Albany, New York, United States 12207

Crown Fund Ltd
Registered in England & Wales, Company No. 16306082
Registered Office: 60 Tottenham Court Road, Suite 5667A, Fitzrovia, London, United Kingdom, W1T 2EW

As a data controller, we are registered with the UK’s Information Commissioner’s Office (ICO) under registration number ZB998534.

(“we”, “our”, or “us”)

We are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with our websites, services, or communications.

We comply with UK/EU data protection laws (GDPR) and New York’s SHIELD Act. By using our website or services, you agree to the practices described in this Privacy Policy.

2. Information We Collect

Personal Information

  • Name, email, phone number, and other contact details you provide when subscribing, applying for roles, or contacting us.
  • CVs, application documents, employment history, qualifications, and references.
  • Demographic information (gender, date of birth, nationality).
  • Sensitive personal data if relevant to your application (e.g., health information).

Non-Personal Information

  • Cookies, IP addresses, browser/device information, and usage analytics.

3. How We Use Information

We use your information to:

  • Communicate with candidates, clients, and users (e.g., newsletters, updates, onboarding).
  • Provide, manage, and improve our services.
  • Comply with legal obligations and protect our rights.
  • Analyze website usage to improve user experience.

4. Sharing of Information

We do not sell your personal information. We may share data with:

  • Trusted service providers (Google, MailerSend, LinkedIn, ClickUp, n8n).
  • Legal authorities if required by law.
  • Third parties in connection with business transactions (mergers, acquisitions).

5. Cookies and Tracking

We use cookies and similar technologies for analytics, performance, and essential website functions. You can manage or disable cookies in your browser settings.

6. Data Retention

We keep personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Data is securely deleted or anonymized once no longer needed.

7. User Rights

For EU/UK Users (GDPR):

  • Access, correct, or delete personal data.
  • Restrict or object to processing.
  • Withdraw consent where applicable.
  • Opt-out of marketing communications.

Lodge a complaint: You have the right to lodge a complaint with the UK's supervisory authority, the Information Commissioner’s Office (ICO), if you have concerns about our data protection practices. Their contact details can be found at https://ico.org.uk/concerns/

For US Users (New York SHIELD Act):

  • Rights are primarily related to data security and breach notifications.
  • To exercise your rights, contact us at [email protected]

8. Security

We implement reasonable technical, administrative, and physical safeguards to protect your information. This includes encryption, access controls, and monitoring.

9. Data Breach Notification (NY SHIELD Act)

If a data breach affects New York residents, we will notify affected individuals promptly in accordance with the NY SHIELD Act. Notification may be via email or mail, depending on available contact information.

10. International Data Transfers

Your data may be transferred and stored outside the UK/EU, including in the United States. We ensure appropriate safeguards are in place to protect personal information in accordance with applicable laws.

11. Contact Information

If you have questions about this Privacy Policy or your data, contact:

Email: [email protected]

Registered Offices:

  • Crown Fund Ltd: 60 Tottenham Court Road, Suite 5667A, Fitzrovia, London, United Kingdom, W1T 2EW
  • Crown Fund Holdings Inc.: 418 Broadway Ste R, Albany, New York, United States 12207

12. Updates to this Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. The “Last Updated” date at the top indicates the most recent version.